1. Daniel
  2. Installation
  3. Wednesday, 01 May 2019
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Hello brothers,

just seen that now there is the possibility to share the Theocbase Data with others and to also control the roles.

 

I've found in the settings the Access Control but how do i invite others into it?

 

Thank you very much

Daniel

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Marlon B
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Have you seen the help file from within TheocBase too?

(3 dots menu>TheocBase Help...>Settings>Cloud Syncing)

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  1. more than a month ago
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Fabian
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Hi Daniel,

please take a look at this site:
https://www.theocbase.net/theocbase-news/access-control.html

From what I have understand, you have to give another user access rights to the folder in Dropbox where the Theocbase files are located.

This is from the article:
Note:Only those users appear in the list, that have already access to the shared TheocBase folder in your DropBox account.

If the new user accepts and uses the share at HIS local Desktop-Theocbase (uses the email address for the sync in Theocbase, for which the share was made), he will be displayed with YOUR next sync from Theocbase.

Anyway, I would expect that. A test is still pending :-)

Many greetings
Fabian

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  1. more than a month ago
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Fabian's response is spot on!   

As we have fully implemented this in our congregation successfully, I’d like to add a few pointers that we discovered along the way:

1.  Each of the other users needs to have a DropBox account of their own.  (I had to create one for each of our elders.  The free account type is sufficient)

     - In our case, we have a main admin account, and each elder/servant now has their own DropBox account.

2.  Once you have shared the Theocbase folder from the main admin account to each user, they will receive an email prompting them to accept the shared folder via their individual dropbox app or account.

     - Once this is done, they will appear in the list of users appearing in the main admin account of TheocBase.

3.  VERY IMPORTANT - After this is done, each individual user MUST make sure they are syncing to the correct json file on their mobile devices and/or desktop editions.  Please see attached screenshots below.   For some reason, the default is each user's own json file, not the congregation's shared sync file.  Once this is done, you'll be all set!

 

Hope this helps,

Andres

 

 

Attachments (2)

For accessing/editing the database I recommend: http://sqlitebrowser.org/

For editing templates I recommend: http://brackets.io/ 

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  1. Joaquin
  2. 2 months ago
  3. #1654
Hi Andres

I have done what you have explained I found a problem, When the others have accepted to share the folder, and they launch Theocbase, they don't see the two posible files to sync. They only see the wrong one, not the original

Do you know where is the problem?

Thanks in advance
  1. Joaquin
  2. 2 months ago
  3. #1655
Besides that, the app works for the others, but they can do changes in whatever they want.
I expected this access control would come with limited access to specific functionality depending the role of each one, but I guess is not the case.
  1. Andres Muñoz
  2. 2 months ago
  3. #1661
Hola Joaquin,
They other users have to completely quit the app and restart for the correct file to show. Incorrect settings will not prevent them from making changes, but it will prevent those changes from being shared with everyone. It created a real mess for us at first until we figured out the cause.

It's the first release of this whole new feature, so I am sure it will be refined in feature updates. Please let us know if this fixes the issue.
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  1. more than a month ago
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Marc
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Andres, we are swerving from the original topic, but reading your comments I wonder.

According to the instructions here https://www.theocbase.net/instructions/dropbox-sync.html, a dedicated Dropbox account is another option as opposed to each user using his own DB account. If choose this, there is only one account that all use.

Have you tried that? I haven't, since I am the only one using it, but I'd be interested to know how it works, if it works. If it works, it may be a lot easier for some.

https://www.theocbase.net/support-forum/1097-donations.html

For accessing the database my personal preference is http://sqlitebrowser.org/

For editing templates I like to use http://brackets.io/ 

 

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  1. more than a month ago
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Marc,

The directions about using a single dedicated DropBox account pre-date the release of the new user access control features.  You are correct in suggesting that this "single Dropbox login" method still remains the easiest way to sync among all the brothers.   However, this thread specifically asked how to invite other users AND setup access control.  This new feature does not work when all share the same Dropbox login.

Hence, the instructions Fabian posted above clearly outline the need to add shared users.  The email other users receive requires them to sign in with their own Dropbox account and accept the shared folder.  Only once they do this will they appear as "users" under the access control settings for the main admin account.

It took us 24 hours of experimentation to get it all working correctly in our congregation.  It’s not as user friendly as I would like, but it does works nicely once setup correctly.  As Juha mentioned in a different chat, it is the first release of this feature, so we can be confident it will be refined and get better in future updates.

Thus, the instructions posted above in this discussion are not a deviation from the original topic, but rather a direct answer to the original question, namely: "how to setup users under the new access control feature."  My answer merely supplements Fabian’s response.  It’s going to be a wonderful feature for us locally, and well worth the extra work.  But for those congregations who do not want/need to limit access via user control settings and are willing to bypass this new feature, the single Dropbox login is still a viable alternative.

 

Respectfully,

Andres

 

 

For accessing/editing the database I recommend: http://sqlitebrowser.org/

For editing templates I recommend: http://brackets.io/ 

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  1. Marc
  2. 2 months ago
  3. #1637
Thanks for working it out and reporting back.
No, it was only my question which was taking the discussion a little further away from the OP. I agree Fabian's comments were absolutely correct.
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  1. more than a month ago
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Daniel
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I thank all of you for your time describing how it works!! Not tried yet, but I will.

 

Once again: thank you so much!!!

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Our pleasure Daniel!   Let us know how it works out for you.  And if there are any additional tips or things you learn throughout your process, please let us know.  We're all learning together!

 

Your brother,

Andres

For accessing/editing the database I recommend: http://sqlitebrowser.org/

For editing templates I recommend: http://brackets.io/ 

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  1. more than a month ago
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