Privacy policy and GPDR compliance

Privacy Policy: what we do and how we use your data.

This Privacy Policy applies to Theocbase website and its subdomains (“Sites”). Theocbase (“we,” or “us”) knows that you care how informations about you are used and eventually shared. This Privacy Policy explains what information of yours will be collected by Theocbase when you access the Site, how the information will be used, and how you can control the collection, correction and/or deletion of your data. We will not use or share your information with anyone. We provide free software and services accessible through your account once logged in.

Information We Collect.

(a) Our Service: We may collect personally identifiable information about you, such as your full name, email address, or similar, when you register for an account.
(b) Cookies And Tracking Technologies: refer to the cookies policy.
(c) Access And Retention Of Data Controlled By Our Customers: An individual who is a current Theocbase site’s registered user and who seeks access or wishes to correct, amend or delete inaccurate data about his account, will be able to do this simply editing data through the user profile form. Each customer will be able to update, export and delete account data at any time and directly by itself without the need of contacting us having the 'Right to be forgotten'.
(d) We will retain personal data we process on behalf of our customers for as long as needed to provide our services. Theocbase will retain this personal information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

Record of consents and processing activities.

We store and track any consent given by you on this website in order to register, create an account, send a contact request, etc. We keep a consents registry for users that accepted our privacy policy. We keep a record of processing activities entitled to the owner of this website in order to be compliant with the EU GDPR art. 30 1-2 UE 2016/679

How We Use Your Information.

We use the information that we collect about your profile solely to provide access to your reserved area. We won't use your collected data for any other purpose nor to send you any commercial or promotional ads. We won't share your informations with any third-party service, we won't contact you for advertising, newsletters, etc, your account is needed solely to provide access to your reserved area on our website.

How Long We Keep Your Information.

We keep your data without any specific time limit, you are free to delete your account whenever you want on your own.


You may choose not to provide any personal information to Theocbase site, in which case we will be unable to provide any support to you by the site. However, you may use our email address (This email address is being protected from spambots. You need JavaScript enabled to view it.) to contact us for support.

How We Share Your Information.

Personally Identifiable Information: Theocbase will not share, rent or sell your personally identifiable information to others. We may store personal information in locations outside the direct control of Theocbase (for instance, on servers or databases provided by our hosting provider). Management, security and integrity of data storage are under the direct responsibility of our hosting provider company and are governed by the privacy policy of the organization providing the hosting service.

Storage and Processing.

Your information collected through the Theocbase site may be stored and processed in Europe or US by our third-parties hosting provider. Theocbase is not responsible in any way about the physical data storage of your data. Management, security and integrity of data storage are under the direct responsibility of our hosting provider company and are governed by the privacy policy of the organization providing the hosting service.

How We Protect Your Information.

Theocbase is concerned with protecting your privacy and data, but we cannot ensure or warrant the security of any information you transmit to Theocbase site or guarantee that your information on the Theocbase site may not be accessed, disclosed, altered or destroyed by breach of any of our industry standard physical, technical or managerial safeguards. When you enter sensitive information (such as log in credentials) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL). No method of transmission over the Internet or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. We have backup and advanced storage processes running regularly to accomplish protection of your data as best as possible and prevent any kind of data breach.

Our Choices About Your Information.

You can review, correct, update, export or delete inaccuracies to the information about you that Theocbase keeps on file by logging into your account for example to update your password. We will retain your information for as long as your account is active.


Theocbase does not sell products for purchase by children. We do not knowingly collect, maintain, or use personal information from children under age 13. If you are under age 13, do not share personal information with us. In the European Union, the age limitation is 16. Thus, if this jurisdiction applies to you, Theocbase will not knowingly collect, maintain, or use personal information from children under age 16.

Links to Other Websites

When you click on a link on this website that takes you to a website operated by another company, you will be subject to that company’s privacy practices.

Social Media Widgets.

Our Site may include social media features, such as the Twitter share button and other widgets, that run on our Site. These features may collect your IP address and which page you are visiting on our Site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third-parties or hosted directly on our Site. Your interactions with these features are governed by the privacy policy of the organization providing it.

Mobile App Privacy Policy

This application does not collect or store any of users personal infomation. Mobile App uses Dropbox account to synchronize data between users desktop software and Mobile App. Dropbox login information is never being sent to any third party services or applications. Theocbase website or anyone developing the software and the app have no access to the data stored in these.

Google Gmail API

In Theocbase desktop app there is a possibility to use gmail account to send reminders. Gmail credentials that the user enters to the Theocbase software are saved in to the users local computer and are not synchronized or transferred or distributed to any 3rd party parties, including Theocbase. Gmail account stored in Theocbase is used only to send remainders.